Organisational Structure 

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  INSTITUTIONAL FRAMEWORK GOVERNING THE PROGRAMME OPERATOR'S ESTABLISHMENT, ORGANIZATION AND OPERATION/RESPONSIBILITIES

 

The Programme Operator of the Programme entitled: ''Integrated Marine & Inland Water Management'' - GR.02, in the context of the programming unit: ''Integrated Marine & Inland Water Management'', being implemented with the funds of the European Economic Area (EEA) Financial Mechanism (FM) 2009-2014 and the Public Investment Programme is the Executive Authority Partnership Agreement of the Ministry of Environment and Energy, Environmental Sector (ex SACEP).

The Programme Operator was set up as the Special Authority for the Coordination of Environmental Activities (SACEP) of the Ministry of Environment and Energy by virtue of article 5c, Law 3614/2007 ''Management, control and implementation of development interventions for the programming period 2007-2013'' (Government Gazette 267/Α’/03.12.2007); its structure is outlined in the Joint Ministerial Decision 19883/2008 (Government Gazette 1957/Β’/23.09.2008), as modified by the Joint Ministerial Decision (JMD)  15078/2012 (Government Gazette 980/Β’/29.03.2012). JMD 23813/2009 (Government Gazette 1170/Β’/17.06.2009) also includes all formal and substantial qualifications required for its personnel.

Based on the aforementioned legislation, initially, the ''Legal Representative'' of the Programme Operator was the Secretary General of the Ministry of Environment, Energy and Climate Change, who was substituted (following an amendment of the JMD for the setting up of the Service, in 2012) by the Special Secretary for Water of the Ministry of Reconstruction of Production, Environment and Energy.

On the basis of article 18, ''Inclusion of Ministries' Special Services in the Executive Units'', Law 4314/2014 ''Α) on the management, control and implementation of development interventions for the programming period 2014−2020, Β) Transposition of the European Parliament and Council Directive 2012/17 dated June, 13th 2012 (ΕΕ L 156/16.6.2012) into Greek law, modification of L. 3419/2005 (Α 297) and other provisions'', Government Gazette 265/Α’/2014, SACEP merged with the Special Agency for the Coordination and Implementation of Actions in the Sectors of Energy, Natural Wealth and Climate Change of the Ministry of Environment, Energy and Climate Change and a new Special Service was set up with the trade name ''Executive Authority Partnership Agreement of the Ministry of Environment and Energy, Environmental Sector ''.

The new service encompasses all the competences of the two merging services as well as the competences described in article 17, Law for the new National Strategic Reference Framework (NSRF) 2014-2020 and falls under the jurisdiction of the Minister of Environment and Energy.

Law 4314/2014 (and in particular article 59, para. 16 thereof) explicitly stipulates the following: ''Wherever a law, decree or ministerial decision makes reference to Special Services being renamed or merged, it shall refer, once this document takes effect, to the Special Service being renamed or being set up accordingly''.

Therefore, the Executive Authority Partnership Agreement of the Ministry of Environment and Energy, Environmental Sector (ex SACEP) exercises all the duties of the Programme Operator GR.02, as such are described in the related institutional texts and distributed amongst the Service's Units, in accordance with the JMD 15078/2012 (Government Gazette 980/Β’/29.03.2012)

The Programme Operator's organization chart and duties are outlined, per Service Unit, as laid down in the JMD 15078/2012 (Government Gazette 980/Β’/29.03.2012).

 

 

 PROGRAMME OPERATOR ORGANIZATION CHART

 

PROGRAMME OPERATOR RESPONSIBILITIES

Unit A'

1.         It cooperates with the competent agency of the Ministry of Economy, Infrastructure, Shipping and Tourism-National Focal Point - NFP, in the context of the Memorandum of Understanding (MoU) deliberation and its Annexes.

2.         It draws up and submits to the Financial Mechanism Committee, through the National Focal Point, an official Programme proposal, on the basis of the relevant approved Memorandum of Understanding (MoU).

3.         It operates on the basis of the ''Management and Control System'' which is submitted by the National Focal Point (NFP) to EEA Financial Mechanism Committee.

4.         It is responsible to prepare and implement the Programme, adhering to the principles of economy, effectiveness and efficacy.

5.         It ensures that the Programme shall contribute to the general objectives of the EEA FM for the period 2009-2014. The Programme's results and objectives shall comply with the Regulation, the Programme Agreement (article 5.7 of the Regulation) and the national and EU enforcement legislation in all stages of its implementation.

6.         It prepares and submits economic reports (both interim and final) and other reports in accordance with articles 8.3, 8.4 and 8.7 of the Regulation to the Certifying Authority.

7.         It submits a forecast of likely payment applications, which are necessary to carry out the respective bookings, in accordance with Article 8.5 of the Regulation, to the Certifying Authority.

8.         It prepares and submits the annual and final programme reports through the Payment Authority to the EEA Financial Mechanism Committee and the National Focal Point, pursuant to articles 5.11 and 5.12 respectively of the Regulation.

9.         It complies with the obligations set out in the Programme Agreement (article 5.7 of the Regulation).

10.     It complies with the Programme's Information and Publicity Requirements (Annex 4 of the Regulation), providing information on the Programme, its objectives and implementation as well as the requirements for Bilateral relations with Donor States (Chapter 3 of the Regulation).

11.     It describes and justifies every suggested modification (Article 5.9 of the Regulation) which is deemed necessary in the framework of the Programme; it also justifies the modification's impact on economic data, the ''risk assessment'' and the Programme's results.

12.     It is responsible for the preparation of calls for proposals for projects to be included,  the project selection and the inclusion procedures in the Programme

13.     It is in charge of handling the irregularities observed in the Programme.

 

Unit B'

1.         Unit B’ verifies the results, the quality of included projects' implementation and progress with regard to the anticipated results of the EEA FM approved Programme.

2.         It monitors the implementation of the Projects that have been included in the Programme and assumes the responsibility to collect, verify and store each Project's data (hard copy and electronic form).

3.         It ensures transparency and availability of documents, according to the requirements set forth in article 8.8 of the Regulation.

4.         It ensures that the Certifying Authority, aiming at certification, receives all the information required for the procedures and the expenditure-related verifications carried out.

5.         It verifies the eligibility of declared expenditures according with the Regulation (article 7), of the Programme Agreement and the national and EU law.

6.         It is responsible for the approval of the subprojects' administrative stages of implementation.

7.         It organizes and carries out administrative and on-the-spot verifications of Projects.

 

Unit C'

1.         Unit C' supports Unit A' in the implementation of information and publicity measures.

2.         It supports Unit A' in implementing a plan for bilateral relations.

3.         It exercises the financial management of expenses of the Programme Operator (administrative expenses, bilateral relations and complementary actions).

4.         It is in charge of the website operation and management.